My account

Everything about you is on one page: your name, your picture, your password, and how the app looks and speaks to you. You reach it from the person icon in the top right corner, under My account.

You do not need any permission for it. Whatever else you are allowed to do in TrakState, this page is yours.

Your name and your sign-in address

The sign-in address is shown but cannot be changed here, and that is on purpose: it is also how you sign in. Changing it changes the way you get into the system, so only an administrator does it — see Users.

First name and last name you change yourself. They are written straight through to the sign-in service, which is where they are true: a name changed only inside TrakState would be a name the sign-in screen disagrees with. After Save name the change is visible everywhere your name appears.

Your picture

The picture is shown next to the person icon in the top bar and beside your name on this page. It is optional; without one you get a plain person icon and nothing is missing.

Choose picture takes a PNG, JPEG or WebP image. It is scaled down to a small square before it leaves your computer, so a photograph straight off a phone is fine — you do not have to prepare anything. Remove takes it away again.

Unlike your name, the picture stays inside your own installation. It is not part of your identity at the sign-in service; it is how you are drawn on a screen.

Your password

Type your current password once and the new one twice, then press Change password.

You are asked for the current one every time. That is not a formality: without it, anybody who found an unlocked screen could take the account over for good — a session ends by itself, a changed password does not.

Two answers are worth knowing:

• That is not your current password — a typo in the first field. Nothing was changed.
• That password does not meet the rules for this installation — the sign-in service refused the new one. Its rules on length and complexity are set for the whole installation; a longer password usually settles it.

A changed password takes effect immediately. A session you already have running stays open until it ends normally.

Two-factor authentication

Two-factor authentication belongs to the sign-in step, not to this page. It involves your phone or a security key and a recovery path for the day you lose them, and the sign-in service owns all three — so if your organisation requires a second factor, you are asked to set it up while signing in, and asked for it every time afterwards.

There is nothing to switch on here, and nothing you can lose by not finding it.

Language and appearance

Language (English or German) and appearance (light, dark or follow the system) apply to this browser and take effect straight away. They are the same two controls that sit in the top bar — this page is simply a place to find them.

Because they belong to the browser and not to your account, a different computer starts with its own setting.

If the page says your details cannot be shown

This means the installation has no directory credential yet, so it cannot read or write user details at the sign-in service. Nothing is wrong with your account, and the person who administers the installation can put it right — the Directory topic explains what is needed.

Your picture and your language and appearance keep working meanwhile. They belong to this installation rather than to the sign-in service, which is why they are unaffected.

Assistant memory

What the assistant remembers for you across conversations is on this page too. Your memory is a short Markdown text; it is read at the start of every conversation with the assistant. When you tell the assistant “remember this”, the entry lands here, with the day it was written.

You can change it like any text and Save it, or Delete it (a second click confirms). Only you can see it — administrators cannot, not here and not on the Files page. The same editor opens when you click MEMORY.md under Mine on the Files tab of the side panel.

Administrators also see the team memory here: notes that everybody in the installation has in front of their conversations. Only administrators can change it.

Passwords, PINs and keys are refused on save, as they are in the chat: they do not belong in a text that is put in front of every conversation.